Your clinicians spend half their time on paperwork, not patients.
We help healthcare institutions, medical groups, and operation teams reclaim clinical time by deploying custom AI agents that handle the documentation, coordination, and administrative burden killing your margins.
Our team has built AI systems at
What We Fix
We automate your healthcare workflows end to end
We work inside your existing EHR, scheduling, billing, and communication systems. No new platforms. No migration. No training programs. We close the loop that other tools leave open.
Clinical Documentation
AI listens to or reads encounter data and drafts SOAP notes, discharge summaries, and referral letters in your physicians' voice — ready for one-click review and sign-off. Your clinicians stop charting, and start caring.
Physicians spend 16 hrs/week on documentation
Prior Authorization
AI reads the clinical criteria, gathers supporting documentation from the chart, submits the request, tracks status, and drafts peer-to-peer appeal letters for denials — before your staff has opened their inbox.
34 days average prior auth delay
Revenue Cycle & Coding
AI audits encounter notes, suggests correct ICD-10 and CPT codes, flags undercoding, and catches claim errors before submission. Clean claims go out faster. Denials come back fewer.
$125B in undercoded or denied claims annually
Patient Scheduling & No-Show Prevention
AI sends personalized reminders via text, email, and voice — fills cancellations from wait lists automatically, and reschedules no-shows in real time. Your schedule runs full without staff intervention.
$150K average annual revenue lost per physician from no-shows
Care Coordination & Transitions
AI monitors discharge summaries, flags patients at risk of readmission, sends follow-up instructions and appointment reminders, and alerts care managers when patients go silent. Nothing falls through the cracks.
20% of patients readmitted within 30 days
Compliance & Quality Reporting
AI tracks HEDIS, MIPS, and value-based care measures across your population — flags gaps in care, auto-generates required reports, and surfaces quality improvement opportunities. Your quality team manages exceptions, not spreadsheets.
Avg 120 hrs/quarter spent on quality report prep
The daily reality at most healthcare institutions
49%
of physician time spent on EHR documentation, not patient care
$4.6M
average annual cost of physician burnout per hospital
16 hrs
per week per physician lost to administrative tasks
$262B
in healthcare spending wasted on administrative inefficiency annually
Today
Physician finishes a 20-minute visit and spends 25 minutes documenting in the EHR. She stays 90 minutes late every evening to catch up on notes. Burnout follows.
With Kinematic
AI drafts the note from structured encounter data during the visit. Physician reviews and signs in 3 minutes. She leaves on time. Burnout retreats.
Today
MA spends 2 hours pulling chart notes, filling out payer forms, and sitting on hold. The auth comes back 3 weeks later. The patient has already canceled the procedure.
With Kinematic
AI reads the payer criteria, assembles supporting docs from the chart, and submits the request in 8 minutes. Status is tracked and escalations are sent automatically.
Today
Front desk staff call patients manually the day before. 20% don't answer. The slot goes unfilled. Physician sees 4 fewer patients that week.
With Kinematic
AI sends a personalized reminder sequence starting 72 hours out via the patient's preferred channel. Cancellations trigger an automatic wait-list fill. Slot utilization rises by 28%.
Today
Discharge instructions are printed and handed to patients. 40% don't follow up. The patient is readmitted 18 days later at a cost of $14,000.
With Kinematic
AI sends digital discharge instructions, monitors for patient responses, schedules the follow-up visit, and alerts the care team if the patient goes silent after 5 days.
These aren't hypotheticals. They're the problems we fix every day.
We integrate with any ATS and business software
From first call to measurable results in weeks, not months
Most healthcare IT implementations take 12–18 months. Ours start showing measurable results before your next board meeting.
AI Action Plan
Week 1FreeDeliverable
A prioritized report of automation opportunities ranked by ROI and clinical impact.
Prioritized Roadmap
Week 2Deliverable
A detailed AI execution plan with milestone-based pricing tied in.
Build & Integrate
Weeks 3–6Deliverable
Working AI agents running inside your healthcare and EHR systems.
Measure & Expand
OngoingDeliverable
Monthly ROI reports with real numbers of hours and cost savings.
Example Engagement
Multi-specialty group practice, 120 physicians
Diagnosed
- Physicians averaging 3.2 hours/day on EHR documentation — majority after clinic hours
- Prior auth team of 8 MAs spending 60% of their time on phone holds and form submission, 34-day average turnaround
- 12% claim denial rate, with only 30% of denials ever appealed — leaving $1.8M on the table annually
- 18% no-show rate draining an estimated $2.1M in unrealized revenue per year
Scoped
- Clinical documentation agent: 5 weeks · $62,000 fixed price
- Prior authorization & appeals agent: 3 weeks · $44,000 fixed price
- No-show prevention & wait-list agent: 3 weeks · $36,000 fixed price
Built
- Documentation agent reads structured encounter data and generates specialty-appropriate notes, routed to physician for 3-minute review and sign-off via EHR inbox
- Auth agent reads payer criteria, assembles supporting documents, submits electronically, tracks status, and auto-drafts appeals for all denials
- Scheduling agent sends a 3-touch reminder sequence via patient-preferred channel; cancellations trigger automatic wait-list outreach within 4 minutes
Result
Total investment recouped within six weeks.
We take on 2–3 new engagements per month.
Or email us directly at hello@kinematiclabs.dev
Frequently asked questions
We work across every corner of healthcare operations
Hospitals & Health Systems
Documentation, discharge coordination, quality reporting, and revenue cycle automation at scale.
Multi-Specialty Medical Groups
Prior auth, coding, no-show prevention, and cross-specialty care coordination — all automated.
Behavioral Health Practices
Session notes, treatment plans, insurance credentialing, and patient engagement — without adding admin staff.
Revenue Cycle Management
Claim scrubbing, denial management, appeals automation, and undercoding detection that pays for itself immediately.
Home Health & Post-Acute Care
Visit documentation, care plan updates, OASIS forms, and patient check-in automation — in the field and at the office.
Your Industry
Don't see your vertical? We work with any operation where manual processes are the bottleneck.
Let's talkStop losing clinical time to work that should run itself.
Your AI Action Plan is a free, 10-minute diagnostic that shows you exactly where your healthcare institution is losing time and revenue - and which workflows to automate first.
No commitment. No sales pitch. Just a clear picture of what's possible.